Privacy Statement for Human Resources
Who we are and why do we require your information?
Fingal County Council seeks to promote the economic, social and cultural development of the County and in doing so contribute significantly to improving the quality of life of the people of Fingal County.
The delivery of high-quality services, tailored to meet the needs of all our customers, remains one of Fingal County Council’s core objectives and is included in our Corporate Plan. This quality service includes not only the level and quality of service given to our customers but also the quality of our decision-making processes, the efficiency and effectiveness of our corporate operations, standard of our facilities and our ability to adapt in an ever-changing environment.
To provide the most effective and targeted range of services to meet the needs of the citizens, communities and businesses of Fingal County we will be required to collect, process and use certain types of information about people and organisations. Depending on the service being sought or provided the information sought may include ‘personal data’ as defined by the Data Protection Acts and by the General Data Protection Regulation (GDPR) and may relate to:
In addition, staff may be required, from time to time, to collect, process and use certain types of personal data to comply with regulatory or legislative requirements.
Business Unit: Recruitment
|Local Authority||Fingal County Council|
|Directorate||Corporate Affairs and Governance|
|Section/Service||Recruitment and Selection|
Why do we have a Privacy Statement?
Fingal County Council has created this privacy statement in order to demonstrate the Council’s firm commitment to privacy and to assure you that in all your dealings with Fingal County Council that we will ensure the security of the data you provide to us.
Fingal County Council creates, collects and processes a significant amount of personal data in various multiple formats on a daily basis.
Fingal County Council’s commitment is that the personal data you may be required to supply to us is;
What personal data do we collect?
In order to process your application for employment with Fingal County Council we will require you to provide us with your
|Particulars of |
|Particulars of |
|Driving licence||Knowledge of Irish||Referees|| |
|Workplace accommodations||Information for Garda Vetting||Medical Information|| |
Employment permit / visa / work authorisation (if applicable)
Do we process special categories of data?
|Health data|| |
Yes - We request health data from you before recommendation/assignment to a post.
Disability related information
|Yes - If you inform us that you require reasonable accommodations to be put in place during the assessment process.|
What is our legal basis for processing your data?
The Data Protection Bill provides that the processing of personal data shall be lawful where such processing is necessary for the performance of a statutory function of a controller. Fingal County Council is mandated by
Why do we collect it?
In order to process your application for employment with Fingal County Council
What do we do with it?
We will only use this data to process your application for employment and if successful this information will form part of your personnel file.
How do we protect it?
The security of your personal information is important to us. The records we keep about you are secure and confidential within the Council. The Council has a range of procedures, policies and systems to ensure that access to your data is controlled appropriately. These include:
Encryption, meaning that data cannot be read without special knowledge, such as a password.
Controlled access to systems and networks, which allows us restrict access to your data to those members of staff who have approval to do so.
Training for staff in data protection policies and procedures.
Do we share it?
Your information will not be shared with other organisations unless we have your consent or there is a legal basis for doing so.
How long do we keep it?
The data we collect and the records we create based on that data are subject to a Retention Schedule, which outlines how long we will hold the data, and what we will do with it after the period of retention has expired.
Information obtained through a competition will be kept for the life of the competition (2 years). Details of successful applicants will be moved to their employee file.
A copy of our Record Retention Policy can be accessed at:
The National Retention Policy can be found at:
You have the right to request access to personal data held about you, obtain confirmation as to whether data concerning you exists, be informed of the content and source of the data and check its accuracy. In addition, if the data held by us is found to be inaccurate you have the right to change, remove, block, or object to the use of personal data held by Fingal County Council. In certain circumstances blocking access to data may delay or remove access to a service where the data is required by law or for essential purposes related to delivery of a service to you. Please note that to help protect your privacy, we take steps to verify your identity before granting access to personal data.
To exercise these rights you should take the following steps,
To request personal data held by Fingal County Council must be made in writing by post or email to:
Data Protection Officer, Corporate Affairs & Governance Department, Fingal County Council, Main Street, Swords, Co. Dublin
Email: [email protected]
Tel: 01 8905162
If you are not satisfied with the outcome of the response you received from Fingal County Council in relation to your request, then you are entitled to make a complaint to the Data Protection Commissioner who may investigate the matter for you.
The Data Protection Commissioner’s website is www.dataprotection.ie or you can contact their Office at:
Lo Call Number: 1890 252 231
E-mail: [email protected]
Postal Address: Data Protection Commissioner
Portarlington, Co. Laois. R32 AP23.